Aspengrove School

Early Learning Centre On-Call Educator 

Hourly Rate for this position: ECEA - $23.00

ECE -    $23.00 plus $6.00 Wage Enhancement

Aspengrove School, a JK-12 International Baccalaureate (IB) School is a place where students and staff work together to explore the opportunities of the IB curriculum, through their passions as learners and members of a strong community.  Our 40-acre rural campus setting affords rich opportunities for students and teachers to engage in a meaningful journey.

Reporting to the Junior School Principal, the Early Learning Centre On-Call Educator is a casual position. Availability during the summer and school year are expected.

Job Description:

The On-Call Educator shares responsibility with the Early Learning Centre team to provide a program of care and inquiry in a school setting. The On-Call Educator helps to ensure the health and safety of the children in care and to ensure the goals and objectives of the programs are met.  

Schedule of Employment:

Hours will vary based on enrollment and the Centre’s needs. Current program needs are casual, on-call.

Qualifications:

ECEA or ECE certificate

A valid first-aid certificate 

A criminal record check 

2 reference letters

Resume with work history

Canadian citizen, permanent resident or a valid work permit.

Responsibilities: 

Support a daily balance of active/quiet, indoor/outdoor, and individual/group activities.

Support a daily schedule that incorporates child-directed activity, care routines, and transition times.

Organize space, equipment, and materials before, during and after activities.

Assist children in expressing themselves by listening and responding with questions or comments that are open ended and extend conversations.

Use a variety of teaching techniques including modeling, observing, questioning, demonstrating, and reinforcing.

Encourage and assist children to gain independence and practice self-help daily.

Ensure guidance of children’s behavior that encourages positive self-concept.

Ensure the child’s environment is healthy and safe. 

Ensure positive communication with families.

Contribute to the ongoing operation of the Early Learning Centre

Meet all licensing requirements

Aspengrove School encourages applications from suitably qualified candidates with diverse backgrounds.  We value each community member’s identity, perspective, and well-being, and embrace our differences as a sign of strength.

We believe in diversity, equity and inclusion and are committed to equal employment opportunities.

• The Executive Assistant reports directly to the Head of School

• The EA also provides administrative and governance support to the Board of Directors, working closely with the Board Chair as required

• Direction related to Board and governance matters is coordinated through the Head of School and/or Board Chair, as appropriate

• The Head of School retains overall responsibility for performance management, evaluation, and day-to-day supervision of the EA
  
  

Key Responsibilities
Executive & Strategic Support

• Manage and prioritize the Head of School’s complex calendar, ensuring alignment with strategic priorities

• Prepare daily briefings, background materials, and meeting summaries

• Anticipate needs and proactively manage competing priorities

• Support execution of strategic initiatives and special projects

Governance & Board Support

• Coordinate Board of Directors meetings and committee meetings

• Prepare agendas, minutes, and board packages in collaboration with the Head of School

• Maintain official board records and documentation

• Support onboarding of new Board members and annual governance cycles

School Events and Coordination

• Oversee school calendars

• Ensure coordination of events and activities with all stakeholders

• Support Advancement and School Principals with community based events, including being present at events

Communications & Stakeholder Relations

• Draft, edit, and manage correspondence on behalf of the Head of School

• Serve as a key point of contact for parents, staff, donors, and community partners

• Support sensitive or confidential communications with professionalism and discretion

Office & Operational Management

• Oversee day-to-day operations of the Head’s office

• Coordinate travel, events, and key school functions

• Maintain electronic filing systems and records management practices

Management Team Support

• Provide administrative support to the Senior Management Team, as required

• Coordinate leadership meetings, retreats, and planning sessions

 Qualifications & Experience

• 5–10+ years of senior administrative or executive assistant experience (education or non-profit sector preferred)

• Experience supporting a CEO, Head of School, or Board of Directors is strongly preferred

• Advanced proficiency in Microsoft 365 / Google Workspace

• Exceptional organizational, communication, and writing skills

• High level of discretion and emotional intelligence

• Ability to work independently and manage competing priorities

 Key Competencies

• Strategic thinking and anticipation

• Relationship management

• Confidentiality and sound judgment

• Adaptability in a dynamic school environment

• Strong attention to detail

Working Conditions

• Full-time, year-round role

• Occasional evening work (e.g., Board meetings, school events)

• On-site presence typically required